Office Space Solutions for EOR Teams in India

In the post-pandemic, many tech giants including Google, IBM, Meta, and Amazon have returned to work from office policies. Similarly, several Indian companies like Infosys, HCL Technologies, and TCS also ended their work-from-home policies. Some companies started adopting a hybrid work model that demanded employees be present in their offices for specific days in a week.

The reintroduction of office-based work has become a growing trend even among small companies, aiming at improving team collaboration, communication, productivity, and company culture. For the same reasons, employer of record (EOR) clients need office space solutions for their Indian teams. Since foreign companies can’t invest in infrastructure in India without an entity, EOR service providers are responsible for providing it.

In this blog, we’ll help readers understand the reasons for finding office space solutions for your EOR teams in India. The blog explains the popular office setups and the monthly cost per employee for your Indian teams. Also, you’ll get insights into how Remunance handles office space requirements for employer of record clients in India.

Why are Office Space Solutions Important for EOR Employees in India?

While many remote team members work from home, the idea of EOR employees working from an office is gaining momentum. From the EOR client’s perspective, it’s setting up an office space for their remote workforce. The reason is simple, clients want better team coordination and real-time communication among their remote employees to ensure effective operations and enhance productivity. Let’s explore the key factors that prompt the introduction of work from offices for EOR employees.

• Lack of Team Coordination

EOR employees usually work from home and are scattered across different locations in India. Lack of team coordination and communication becomes a major issue for EOR clients, ultimately hindering effective operations and overall productivity. Combining different EOR employees into a team based on their close locations and setting up a common workspace will ensure better communication and coordination.

• Team Support over Self Motivation

It isn’t always easy to stay motivated and complete daily tasks within the given time frame when working remotely. Many remote employees struggle with self-motivation and often experience burnout when working in isolation. However, working from an office helps everyone get team support and eases team bonding and spirit. The idea of finding workspace solutions for EOR teams is to ensure team support for every EOR remote employee. When working as a team, it’s easy to achieve the goals.

• Inconvenience of work Setups at Home

Most Indian EOR employees work in different time zones to match the work timing of their companies. Although remote working is no longer new to Indian professionals, having a complete remote workspace setup at home (in an Indian household) is far from convenient and conventional. On several occasions, it’s their team’s behest that EOR clients have to arrange workspace solutions.

• Dedicated Hardware Setups

Some industries need to provide dedicated office space setups due to their unique nature of business. For example, computer-aided design (CAD) or graphic design companies often require heavy machines with exclusive hardware setups. In many cases, employees are required to work with multiple devices. Also, operating these machines consumes heavy data and requires high-speed internet connections. Assembling such high-configured hardware setups in a personal space within a household is a big challenge for EOR employees. It’s crucial to keep a dedicated workspace for the employees.

Types of Office Space Solutions for EOR Clients

In India, you can choose between two options, i.e. co-working spaces and temporary rental offices. Let’s explore each option and see if it helps you choose the best workspace option for your employees.

• Co-working Spaces

Also known as plug-and-play workspaces, co-working spaces are most suitable for clients with a small EOR team, say 5-10 employees. This workspace offers a flexible environment and enables an EOR team to work from different locations across cities. It works with membership plans and provides amenities including office equipment, meeting rooms, and internet access. However, working in co-working spaces has certain challenges, such as disturbance or noise due to the presence of non-related work groups. Also, lack of privacy and limited amenities are other challenges.

• Temporary Rental Offices

Foreign companies without an entity can’t lease an office in India. So, Remunance leases the office space for temporary rental offices on behalf of EOR employees for short-term use. Renting an office will benefit clients with a sizable workforce, say more than 10 employees who work on a long-term project. In this workplace, you can design the office setups and provide amenities according to the work profile, the nature of the project, and the company’s needs and standards. Since it’s an independent workspace, providing office amenities, including WiFi, will require additional costs. In this office setup, employees may face difficulties, like inter-city relocation problems, lack of work flexibility, work politics, etc.  

Cost Per Employee for Workspace Solutions in India

The monthly cost per employee for workspace solutions differs from co-working space to temporary rental offices.

It’s a simple calculation for plug-and-play workspace as it’s a fixed amount decided by office space providers. For this type of office space, the average per-seat monthly cost in the Tier-1 cities of India would be USD 85-170. However, the cost differs depending on the office location area, city, and number of employees. 

Whereas, the cost of leasing an office space in India varies significantly as it’s in your hands to decide the budget. On top of renting amount for the workspace, you must also consider amenity costs, interior design costs, office management costs, etc. People mostly rent an office space in a Tier-1 city in India for 4-5 years. The average monthly cost to rent office space for around 25 EOR employees in India would be USD 60-120 per employee. In general, leasing an office in India for a small team is costlier. Additionally, the cost of renting a temporary office in Tier-1 cities in India is 20-25% higher compared to Tier-2 cities.

Remunance’s Office Space Support for EOR Teams in India

Since EOR clients can’t set up office spaces in India, Remunance extends its support to provide office space solutions to facilitate a good working atmosphere and environment for the EOR teams in India. It means that we scout the right place for your office setups and make all necessary arrangements to up and run your team in the shortest time possible. Here are the key insights into Remunance’s office space support for Indian EOR employees.

• Provide IT infrastructure support, such as procuring, pre-installed software, and delivering devices including laptops and desktops. 
• Find service providers for interior designing of the office, like meeting and conference rooms, outdoor spaces, and cafeteria.
• Manage vendors for amenities, like ACs, WiFi, electricity, water, etc.
• Arrange office furniture, tables, chairs, and parking lot.
• Employ one or two ground staff to manage the office equipment and maintenance while engaging with different vendors.

Remunance has various offices across some major cities in India and if clients want, their employees can work from those offices. Or, if you wish to set up an independent office space for your EOR employees, Remunance will arrange it for you irrespective of your remote workforce size. Over the years, we have arranged different types of working space for clients in Tier-1 or 2 Indian cities, like Bengaluru, Mumbai, Pune, Hyderabad, and more. Also, if you have a different city in mind, we can find your office in that city too.

Conclusion

Office space services are additional support services that Remunance offers EOR clients to ensure the effective performance of their EOR employees in India. It’s an additional service to Remunance’s primary services like compliance, payroll & tax, employee benefits, and recruitment. You can check out if your existing EOR service provider has office service support in India. 

With Remuance’s logistical support services, you can start quick operations of your team in India. And, you can minimize work misalignment and lack of real-time coordination by finding a suitable working space for your employees in the shortest time possible with the help of a local EOR service provider, like Remunance.