How to Choose the Best Employer of Record?

Choosing the best employer of record is not about picking the biggest name or the cheapest quote. It’s about finding a partner who understands your business goals, knows the local laws inside out, and can manage your team like they’re their own.

A good EOR handles payroll, compliance, and contracts. A great one spots risks before you do, keeps your operations watertight, and helps you scale without any barriers on the way, which can slow you down.

In this blog, we’ll walk you through:

• • 10 essential questions to ask before signing with any EOR
  • A research framework to compare your options (beyond just pricing)
  • Why Remunance stands out as a trusted partner for businesses expanding into India

By the end, you’ll know what to look for and what to walk away from when choosing an EOR.

Let’s get started.

 

10 Questions to Choose the Best Employer of Record

1. Do They Truly Understand the Market where You’re Planning to Expand or Hire Talent?

The best employer of record should have deep knowledge about local labor law, salary benchmarks, and hiring trends.

They should help you with insights into employee expectations, cultures, and norms regarding industry regulations. 

Ask if they have prior experience meeting workforce expansion needs in your target country.

Additionally, ask them whether any of their clients faced any compliance risks while hiring international talent.

Always review their case studies, partnerships, and past success stories. 

A knowledgeable EOR services provider reduces roadblocks and makes your market entry easy.

The more they understand the nuances in the local context, the better they can support your goals on expansion.

2. How Quickly Can They Help You Find and Onboard the Right Talent?

Business momentum requires fast hiring.

A good employer of record will help in the recruitment process by minimizing bureaucratic, legal, and contract negotiation delays.

Hiring can take anywhere from days to weeks, depending on the country and the job role’s specifics. This efficiency depends on local networks, pre-vetted talent pools, and a lean process.

Ask your potential EOR about the average hiring period and challenges they may have faced. Reduced onboarding time will keep your business running and profitable without any extra downtime.

Learn how Remunance effectively manages employee onboarding.

3. Have They Consistently Maintained Strong Compliance in All the Regions They Operate?

Due to the complexity and frequent changes in labor laws, compliance is the number one priority.

The best EOR is always updating itself with all the changes in labor laws, taxes, and statutory benefits. 

It aligns employment contracts, payrolls, and worker rights in consonance with the legalities. Violations of employment laws lead to stiff penalties or litigation.

Hence, the best employer of record lets go of these complexities. 

Request documents that certify compliance measures and audit reports from previous years. You should also ask for testimonials from EOR clients.

A strong compliance history protects the business against legal pitfalls and financial losses.

4. How Transparent and Flexible is Their Pricing?

Straightforward and open pricing acts as a deterrent to unanticipated expenses.

The best employer of record should have a thorough breakdown of costs. This is considering all terms like service fees, payroll tax, and administrative charges. 

The pricing structure should constitute a clear scope of service delivery. While some providers follow fixed pricing, others will consider a per-employee pricing model. Knowing the pricing structure beforehand makes it easier to budget and control costs. 

Top Employer of record customizes service fees as per your business needs.

Always inquire about any additional fees, termination charges, or even hidden fees. Asking these questions before signing the contract will prevent surprises in the future.

5. What Steps Do They Take to Safeguard Confidentiality, Data Security, and Privacy?

The best EOR provider must give data security top-notch priority. They must have encrypted systems and secure payroll applications.

Make sure they comply with global privacy standards, such as GDPR or SOC 2. 

Employee records, salary details, and business information should be protected from any known or unknown attacks. Cybersecurity threats are real, and thus, powerful protection mechanisms must be in place. 

Keep in mind their risk management strategies, incident response plans, and security certifications. These should all be part of your questions.

An EOR provider with strong security policies will maintain confidentiality. The EOR will protect your data from breaches or unauthorized access.

6. What Kind of Protections Do They Offer for Your Intellectual Property?

Your business assets, such as trade secrets, patents, and proprietary processes, should be kept secret. A trustworthy EOR puts stringent IP protection clauses in its employment contracts and NDAs. 

This prevents employees or third parties from claiming ownership of your innovations. It is especially crucial for companies in the technology, engineering, and R&D space. 

The agreement with your EOR partner should come with an explanation of how the IP rights are managed. The best employer of record should be capable of mitigating any IP disputes.

7. Can Their Services Grow Alongside Your Business as it Scales?

The best employer of record can easily scale services from a small team to a large workforce. Adjustments in services offered are the most important factors in long-term viability. 

Hence, your EOR partner must provide flexible solutions based on changing business requirements. EOR that is not scalable can stall your growth plans down the line. A scalable EOR can maintain your international workforce strategy effectively. 

They can speed up services like hiring and onboarding, no matter how fast your company grows.

They can also maintain the huge database of your employees smoothly. This way, your international team (irrespective of how large it is) can operate without any interruption.

8. Do they have a Solid Track Record of Happy and Successful Clients?

A company’s reputation rests on its clients’ satisfaction.

A credible EOR services provider should have a portfolio with success stories, great testimonials, and lasting partnerships.

Look out for actual customer reviews that show the EOR’s ability to handle complex situations. 

This involves resolving hiring challenges, ensuring payroll compliance, and maximizing workforce efficiency.

Where possible, speak to some former clients about their experiences. A proven history reduces risks and ensures that you are dealing with the best employer of record. 

On the other hand, if they are persistent with providing references, that may signify a huge red flag. In such situations, you should be concerned with their overall service.

We have a stack full of our client stories for your reference. Care to check out?

9. Do Third-party Sources Recognize Them as Leaders in the Industry?

Third-party acknowledgment adds credentials to a firm. The best employer of record is usually ranked by industry experts. Those rankings imply high client satisfaction and operational excellence. 

These EORs have a strong operational backbone. Look for awards, recognition, and mentions in the industry. These resources will only prove their reputation as a capable provider. Do not use their marketing as your only research tool. 

Check independent industry analyses and customer reviews. Take Remunance, for example. It proudly holds the title of “The Thought Leader” in the Indian EOR industry. 

To get into the core of this, you can scan through Remunance’s EOR services.

10. How Responsive and Supportive Is Their Team When You Need Them?

Support provided in a timely fashion creates a good experience with an EOR. On the other hand, if the support is missing, things can go south real quick.

You need the best employer of record with a responsive, knowledgeable, and proactive support team. 

Whether problems with payroll arise or questions of compliance arise, their support team must spring into action. They should cater to employee matters with the utmost urgency. Inquire into the communication channels, response times, and number of hours per day when support is available. 

24/7 support is best for any global business. Sticking with a dedicated account manager helps in service delivery. A client support-oriented service provider ensures smooth operations. This avoids any unnecessary delays or miscommunication in workforce management. Remunance has prompt service delivery with 360-degree support for all clients.     

Research Process While Choosing the Best Employer of Record

Now, we will dive into the research process of selecting the best employer of record company which will help you to go ahead in a planned direction and tick all the important checkboxes in your research, analysis, and decision-making process without getting lost in the haywire. 

Define Your Needs

Determine your specific requirements for an EOR service. Consider factors such as the top employer of record services in your targeted location, the number of employees you plan to hire, your budget, compliance requirements, and the level of support you need.

Use Professional Connections and Networks

Look out for the best employer of record companies that have a good foothold in the country where you require services. Through online searches, business directories, recommendations, and professional networks, you can locate the best employer of record companies.

Review Service Offerings

Analyze the variety of services that your shortlisted EOR platforms provide. Take into account if they offer full HR support, which includes handling compliance management, payroll processing, benefits administration, and employee onboarding. Check to see whether their offerings suit your interests and demands.

Request Proposals and Quotes

Get in touch with the employer of record providers you have narrowed down and ask for comprehensive prices and proposals. Find out about the costs, service provisions, conditions of the contract, and any other extras. The proposal should also include pricing models, percentage of fixed fees, additional services, etc, and finally, transparency and completeness of the line items. To determine which plan offers the most value for your money, compare them intricately.

Perform Due Diligence

Before making a decision, thoroughly investigate each EOR company. Verify their credentials, licenses, and certifications. Look for any lawsuits, regulatory actions, or negative reviews that might point to potential risks or problems.

Analyse Infrastructure and Technology

Determine each EOR provider’s capacity for infrastructure and technology. Take into account elements like their HRIS software, payroll systems, data security protocols, and customer service avenues. Make sure their technological solutions are dependable, user-friendly, and harmonious with the systems you already have.

Consider Communication and Compatibility

Evaluate each employer of record platform’s communication style and cultural compatibility. Choose a business that responds to your requests and concerns, communicates in an understandable and honest manner, and shares your values. To talk about your needs and determine the degree of cooperation and rapport, consider setting up calls or meetings.

Negotiate Contract Terms

Before you decide on a suitable EOR company, negotiate conditions for the contract that will best serve your needs and safeguard your interests. Make clear what is expected in terms of reporting requirements, service levels, performance indicators, termination clauses, and dispute resolution processes. Take advice from your legal counsel if required before deciding on anything.

Sustain Continuous Communication and Evaluation

Stay in constant contact with your shortlisted employer of record solutions to make sure that your demands and needs are being addressed in the right way. To evaluate the effectiveness of the best EOR services, conduct quick follow-up meetings on a regular basis. If required, be ready to make changes or think about going with different suppliers to guarantee success.

To sum up, request references, client testimonials, and details about past experiences, including the number of clients served and the average duration of service contracts. Gathering this information will provide you insights into the EOR’s operational approach and commitment to client satisfaction.

Consider cultural fit and request trial periods to evaluate the compatibility of their services with your organization. Establish open communication with the employer of record providers from the beginning. This will facilitate transparency and honesty between you and the EOR service provider.  Allowing them to effectively chart out the plan for your international expansion and management of your remote workforce.

Why Remunance is the Best Employer of Record Services Provider in India?

Remunance offers a unique blend of specialized expertise and innovative solutions as the best employer of record services provider in India. Beyond ensuring the day-to-day HR and administrative tasks, Remunance stands out for its cultural sensitivity, extraordinary relations with all of its clients, and amazing employer-employee relationship history.

Remunance’s commitment to exceptional talent acquisition support and diversity initiatives establishes a dynamic and inclusive work environment, enhancing your company’s brand reputation as a whole.

Moreover, being the “Employer of Choice” in India, Remunance creates thousands of meaningful job opportunities every year, providing you with access to a pool of young talent in the country.

Remunance’s agility and adaptability enable them to face any unexpected challenges and pivot strategies effectively. Overall, partnering with Remunance not only ensures legal compliance and operational efficiency but also contributes to your company’s long-term success in Indian business markets.